Sublet Orders and Tool Calibration Overview


Introduction

Our system lets you make sublet orders on the fly, sublet orders against a discrepancy, and tool calibration sublet orders. Here are the key differences:

  • Sublet Orders "on the fly" do not require you to have an open work order and discrepancy (explained here). Instead, you can go right to the Sublet Orders page and make a new sublet order. This is handy if you need to send out a part or sublet a service outside the context of a work order.
  • Sublet Orders made against a discrepancy happen from within the quotations page (or work order page in quote mode) and are only against parts and/or services happening on a given discrepancy. An example of this would be a part you need to install, but first have to get it overhauled by another vendor. It is briefly mentioned here.
  • Tool Calibration Sublet Orders are sublet orders designed for tool calibrations only. An example of this would be sending a tool out to a vendor to be calibrated.

No matter the type of sublet order you have, all existing sublet orders are conveniently found on the Sublet Orders page.

For further instructions, please click the Instructions button on the Sublet Order page:

Sublet Order Items

Like all of our "grids", when you see a green plus icon, that means you can drill into the data. In this example, the green plus icon lets you see the attached parts/services/tools that are apart of the given Sublet Order:

Tools

Our system lets you load in tools that are both owned by your shop and owned by your staff. You can even assign the tools locations within your shop so you always know where they should live. Even better, the system lets you track tool calibration as well as review calibation history. Here we have a tool that has a calibration frequency of once per year, but has not yet been calibrated, and therefore has no calibration history:

We can get it calibrated by creating a tool sublet order in the Sublet Order page, sending it out, and then, when it is received, entering in the certification date:

So clicking on that tool and editing it, we can enter the certification date we got back with the tool:
Now, going back to the Tools and Calibrations page, we can see not only how long this tool has before it requires calibration again, but also the history of the calibrations that the tool has had throughout it's existence:

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